Apostille and document legalisation — how to get it done

When you set up a company, open a bank account or register a branch abroad, you will often be asked to provide apostilled documents.

What is an apostille?

An apostille is an official certificate confirming that a signature or seal on a public document is authentic. It is valid in all countries that have joined the Hague Apostille Convention (over 120 countries).

When do you need an apostille?

• Passport copies and proof of address for overseas registries.
• Powers of attorney for company formation before a notary.
• Company registry extracts when a Danish company sets up a subsidiary abroad.
• Foreign company documents when registering a Danish branch.

The process in Denmark

1. The document is certified by a notary (for example, to authenticate a private individual's signature).
2. The Danish Ministry of Foreign Affairs issues the apostille.
3. If required, the document is translated by an authorised translator.

Countries outside the Hague Apostille Convention

These countries require full legalisation through an embassy — a slower process.

Frequently asked questions

How long does it take to get an apostille?

Often a few working days once the document has been notarised.

Can an apostille be issued digitally?

Some countries accept e-apostilles, but many still require the paper original.

Can Adminbox handle the process?

Yes, we coordinate notarisation, the apostille and shipping as part of the company formation process.

Get help from Adminbox

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